Naza Orazova
Program Assistant
Ashgabat
Summary
Knowledgeable Program Assistant successful at working in both team-based and self-directed capacities. Driven to maintain smooth operations through knowledgeable and skilled support.
Overview
12
12
years of professional experience
3
3
Certifications
3
3
Languages
Work History
Program Assistant
Organization For Security And Cooperation In Europe
07.2019 - Current
- Assisted to smooth operations of Economic and Environmental Dimension.
- Coordinated precisely the implementation of Environmental Portfolio Projects.
- Provided support to preparation of Project Proposal and Project Budget Document for environmental program.
- Coordinated and drafted the programmatic agenda of environmental activities.
- Managed effective selection of experts with strategic use of speakers to ensure the value and efficiency of programmatic activities as well as satisfaction of beneficiaries.
- Coordinated event logistics, including venue selection, catering arrangements, and attendee registration processes.
- Facilitated travel arrangements in the framework of activities implementation.
- Supported planning and coordination of environmental program associated activities.
- Increased participant satisfaction by regularly evaluating feedback and making necessary adjustments.
- Prepared clearly written monthly Activity Reports and Yearly Self Evaluation Reports.
- Identified communication channels with counterparts to prioritize and plan future co-operation.
- Assisted with planning and coordinating day-to-day and special program activities.
- Provided administrative support to department leadership, streamlining daily operations through efficient task prioritization.
- Created and updated records and files to maintain document compliance.
- Maintained up-to-date knowledge of program offerings by attending conferences and workshops related to environmental thematic regularly.
- Coordinated and communicated with external stakeholders to support program objectives.
- Attended the yearly OSCE Economic and Environmental Forums.
- As a Staff Representative promoted an inclusive workplace environment where diversity was valued, leading to more innovative ideas being shared among team members.
- Performed wide-ranging programmatic, administrative and financial functions.
Executive Assistant
UNICEF
09.2018 - 05.2019
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements for UNICEF Representative to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the office.
- Followed up on the visas/ diplomatic cards for international staff.
- Organized and coordinated conferences and monthly meetings for Country Management Team and all staff.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Managed the record of external government meetings and reported to UNICEF Representative upon request.
- Acted as liaison with Ministry of Foreign Affairs following up on all day-to-day/pending issues, statuses of Note Verbals.
- Drafted Note Verbals/Official Letters and provided translation of various documents.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Department Assistant
PETRONAS Carigali
07.2012 - 12.2016
- Streamlined office processes by implementing efficient organizational systems and procedures.
- Handled travel arrangements for department staff, minimizing disruptions by coordinating itineraries efficiently.
- Organized files both physically and electronically, improving document accessibility for all team members.
- Performed data entry for targeted reports to facilitate dissemination of knowledge about departmental operations.
- Supported staff members through timely completion of administrative tasks, increasing overall productivity.
- Ensured data confidentiality with strict adherence to company policies regarding sensitive information handling.
- Maintained accurate records and databases, contributing to an organized department environment.
- Assisted in managing schedules for senior team members which led to better time utilization across multiple projects.
- Managed inventory of office supplies, reducing costs by tracking usage and identifying cost-saving opportunities.
- Coordinated meetings and events, ensuring smooth logistics and maximum attendance.
- Reviewed invoices for accuracy before submitting them for payment approval, ensuring proper allocation of funds within the department budget constraints.
- Enhanced department communication with timely responses to inquiries and effective correspondence management.
- Served as a liaison between the department head and other staff members by relaying important messages accurately and promptly.
- Served as corporate liaison for finance, IT, and HR departments.
Education
MBA - Business Administration
City Business School
Online 04.2001 -
Bachelor of Management And Organizational Studies - Organizational Management
Tula State University Of Russia
The Russian Federation 04.2001 -
High School Diploma -
Robert E. Lee High School
Montgomery, Alabama 04.2001 -
Skills
- Teamwork and Collaboration
- Activity Planning
- Multitasking Abilities
- Excellent Communication
- Self Motivation
- Attention to Detail
- Event Coordination
- Meeting facilitation
- Program Administration
- Partnership Development
Certification
Online workshop on Speechwriting & Talking point
Timeline
Online workshop on Speechwriting & Talking point
12-2021
RAISING AWARENESS OF THE NEGATIVE CONSEQUENCES OF INAPPROPRIATE WASTE MANAGEMENT FOR THE ENVIRONMENT, HEALTH AND SAFETY
05-2021
Program Assistant
Organization For Security And Cooperation In Europe
07.2019 - Current
Strategic Planning and Execution
05-2019
Executive Assistant
UNICEF
09.2018 - 05.2019
Department Assistant
PETRONAS Carigali
07.2012 - 12.2016
MBA - Business Administration
City Business School
04.2001 -
Bachelor of Management And Organizational Studies - Organizational Management
Tula State University Of Russia
04.2001 -
High School Diploma -
Robert E. Lee High School
04.2001 -
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